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CLASS ATTENDANCE ROSTERS
Names listed on this roster are those students who are officially
registered in your class. Call roll to determine those in
attendance. Students who indicate that they are officially
registered but are not listed should be sent to the Admissions and
Records Office, or you may request to see the student's Student
Class and Fee Statement and check the section number to verify that
they are in the correct class.
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DROP ROSTERS
You
will need to log on to WebAdvisor to access your rosters.
The first is called the Census Drop Roster (see below).
The second is the Instructor Drop Roster. Use this roster to drop students who have not been
attending your class.
A grade will be required for students not attending your class but
still appearing on this roster if they are not dropped.
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CENSUS DROP ROSTER
The instructor may drop students who are listed on
the attendance roster, and who are NOT in attendance for the first class
meeting. The instructor may choose not to drop students who give advance
notice that they will be unable to attend the first class meeting.
Specific instructions are included on the memo attached to your initial set
of class rosters.
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“Districts shall, according to procedures adopted by the governing
board, clear the rolls of inactive enrollment.”
(Inactive enrollment is defined as a “no show” or a “student no longer
participating in the course.”)
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Division Deans are notified regarding the names of instructors who have
not submitted their Census rosters by the deadline date since the
submission of these rosters is an institutional requirement.
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PRIORITY WAIT
LIST ROSTERS
After No-Show students have been determined
and dropped, students will be permitted to add the class beginning with the
first name on the Priority Wait List. Students listed on the Priority Wait
List who are NOT in attendance are to be skipped over in favor of the next
student listed who is in attendance. Continue this process until all spaces
are filled.
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TELEPHONE ROSTERS
You will only get one
TELEPHONE roster per class. Use this roster to contact students at home when
necessary. Contact me if you need phone numbers for students who
have added your class after this roster was printed.
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The Add Code is required for
students wishing to add a class using WebAdvisor (Internet). Add codes are required for closed
classes and for all short-term classes once the class has started.
Add Codes are required for OPEN full-term classes beginning the second
week of class. The add code
label is to be assigned to students who are approved to add your class.
(Assigning an add code should be considered the same as signing an
Add/Drop Card.)
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GRADE ROSTERS
Grade rosters will
list every student officially enrolled in your class. Each student
listed MUST receive a grade. All grade rosters MUST be submitted
online by the date printed in the class schedule.
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DISTRIBUTION OF ROSTERS
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How do I handle Veteran students
differently?
Veteran students may receive
money from the federal government for attending classes. It is important
that correct dates of attendance are recorded for these students. When
dropping a Veteran student, you are required to enter the last date of
attendance on the drop form or roster.
When can I give a student an incomplete
grade, and how?
The
incomplete grade is a contract between the instructor and the student and
should be assigned only for unforeseeable emergencies that occur at the end
of a semester. The student must request the incomplete. The
instructor, if in agreement, should sign the contract and stipulate what the
student must do to complete the class. The student will have until the end
of the following semester (summer intersession does not count) to complete
the contract. The student MAY NOT re-enroll in the class when an
incomplete grade is assigned.
Are there exceptions to the Drop
Deadline date?
Certain
medical reasons are the only exception to dropping a class after the drop
deadline. Refer the student to the Admissions and Records Office for a
General Petition.
How long do I need to keep my rosters?
The
Admissions and Records Office will not retain your original Class Attendance
rosters and grade backup materials. You should keep your own copies of your rosters.
Besides rosters, what special forms
might I need?
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Instructor Reinstatement Form: Use to reinstate a
student into a class who was dropped in error (either by the instructor or
by the student).
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Level or Section Change Authorization:
Use to allow a student to either swap sections of a particular class or to
advance or retreat to a different level in a certain course if the class is
too easy or too hard.
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