Thank you for your interest in hiring a federal work-study student.
The following are the steps to hire a federal work-study student and the obligations
of a federal work-study supervisor.
STEP 1 Submit FWS Job Request
Download and complete forms - Click
HERE for forms.
Email forms to Carrie Valdez and cc your
manager/dean and their administrative assistant.
STEP 2 Interviews and
Receive phone calls or
emails from students requesting interview
Remind students to
bring their financial aid award letter
printout to their appointment.
If you are interviewing
multiple students, please notify those who
you did not hire so they may continue to
Provide student with
the hiring packet. Download forms from the
Supervisor Forms page.
Obtain the completed hire packet
from the student
Make sure the forms are complete
Sign the hire form
Have the department dean/manager sign the hire form
Send the entire hiring packet to the Financial Aid Work Study Advisor to verify FWS
NOTE: The hiring supervisor is responsible for making sure
the hiring process is completed.
STEP 3 Approval
After the Financial Aid Office receives the hiring packet and verifies the work-study award, we
will notify you that the student may begin working. Any earnings from work prior to that must be paid from the department's budget. The WS Advisor
will forward the hire packet to the appropriate VP for final approvals.
Award and Hours
Refer to each student's financial aid award letter for the maximum amount they can earn each semester or for the year. Use these amounts and
divide by the position rate to calculate the number of hours the student can work each semester. At this time, the maximum number of hours a student can
work is 19 hours/week (.475 FTE). Track their earnings to prevent students from earning more than awarded. NOTE: Any amount earned beyond the
award amount each semester will be charged to the department budget.
Time sheets are due at Payroll on the 14th of each month. Although
it is stated in the Work-Study Job Obligation that it is the student's
responsibility to maintain accurate time sheets and to turn them in to the
supervisor in a timely manner, it is as equally the supervisor's
responsibility. This would help to prevent late paychecks or overpayments
and possible charges to departmental budgets.
You will receive time sheets from Payroll. Until you
do, you will need to obtain them from the District's Forms Depot or you can
HERE for the blank version.
Student Award and Notification
Students were notified of their FWS award and that
they can view their award letter through Web Advisor. There, they have
access to a link for Work-Study Instructions.
The students are instructed to:
view and obtain job postings online at
contact information and to make interview appointments with
show/provide their financial aid award
letter to prospective FWS supervisor as verification of the
If you have any questions regarding
the hire packet/hire forms, please contact Employment Services (x7639).
If you have any questions about the Federal Work-Study program,
please email or call Carrie Valdez (x4531).
Financial Aid Office does not guarantee the accuracy of translated text
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clear, please return to the home page of Cuyamaca College Financial Aid
& Scholarships, click "Contact Us," and call for assistance, or email
your question to the appropriate Advisor.
Cuyamaca College Financial Aid Office disclaims and will not accept any
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