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Fund for Student Success Grant

 Introduction| Abstract | other FSS funded projects | Jeri home

——  Final Report 

Internal Operations Division
Grants Administration Unit

Please complete pages 1-13 and return (1) original and (2) copies of the completed Final Report to the Chancellor’s Office, Grants Administration Unit, 1102 Q Street, Sacramento, CA 95814-6511

 

Grant Number:  

98-0139-005

 

Amount Awarded:  

11,667

Expenditures to Date:  

11,667

 

 

 

FII

x

FSS

 

TMAPP/TSP

 

MESA

 

SSP

                               

 

IJFP

MCHS

METP

other

Project Title:  

"Using the Web to Integrate Information Competencies into the
 General Education Curriculum"

District/College:  

 Grossmont-Cuyamaca College

Project Director:

Jeri Edelen

Phone:  

619) 660-4423

E-Mail:  

jeri.edelen@gcccd.edu

Fax:  

(619) 660-4493

Chancellor’s Office
Project Monitor
:

Caroline Norman

Phone:  

 

E-Mail:  

cnorman@cccco.edu

Fax:

 

                             

PLEASE NOTE:  The final release of funds will be processed upon approval of the final report pages 1-13.

The Final Report is comprised of the following components:

1)     Project Summary:  Unless specified, all grantees must respond to all questions.  Fund for Student Success, Institutionalization grantees will answer questions 1A through 1D, while Planning grantees will answer only questions 1A through 1C.  These are essentially the “status” questions for your project.  For institutionalization projects, answers to questions 1B through 1D will be used to assess the gains that have been made to date to assure that the project will become permanent and self-supporting.

2)     Project Work Statement:  Objective Report form:  This page must be completed for each objective.  If an objective/ activity will not be completed by the specified objective date, please provide comments that clarify the reasons for the delay.

3)     Expenditure Budget Summary:  Check the box for July 1-December 31.  Project Approved Budget:  This is the state’s portion of your total project funds; Project Funds Expended:  These are your expenditures to date; District Match Funds Expended:  Identify the amount of local funds provided to the project by the district; Other Source:  Use these columns if your project is supported by funds that are local, but are not derived from the district’s general fund.  Indirect costs are represented by an amount or pro rata share of existing salaries and benefits, rent, equipment, materials, and utilities attributable to functions of the project overhead.

4)     Expenditure Budget Detail Sheet:  This page is required for each funding source.  Here you will provide a cost breakdown for each budget object of expenditure.  For example, if the Expenditure Budget Summary lists $3,100 expended in object of expenditure 2000 (noninstructional salaries), the Budget Detail Sheet would itemize the positions and amounts that specifically represent the $3,100 expenditure.

5)     Project Evaluation:  Pages 8-9

6)     Project Materials and/or Products:  Page 10

7)     Project Institutionalization and Dissemination Efforts:  Page 11

8)     Project Recommendations:  Pages 12-13

The Final Report must be submitted on or before the specified deadline, unless the grant has been amended and the final report filing date has changed.


Chancellor’s Office

California Community Colleges

Grants Administration Unit

District:

Grossmont-Cuyamaca College

College:

Cuyamaca College

Grant Number:

98-0139-005

 

 

   1.         Project Summary

  A.     Provide a summary describing your efforts in accomplishing the goals and outcomes of the project:  were objectives met, were goals modified, and was the project completed in a timely manner.

    Cuyamaca College Library has successfully completed a three year FSS grant project titled "Using the Web to Integrate Information Competencies into the General and Vocational Education Curriculum, a project funded by the State Chancellor's Office. The Project Director has worked closely with faculty to develop course specific research assignments that include an information competency web-based research guide.  Each research guide consists of a webpage with links to library prints and online sources, subject related websites, works cited information, community contacts and sample research papers.  During the last three years, the Project Director has infused this information competency component into 75 courses.  This has proven to be timely since the Statewide Academic Senate is proposing to add  Information Competency to Title V. 

View FSS final project at FSS - Research Guides 

As stated in objective #1, "100% of full-time faculty will be made aware of the information competency component in the college’s new GE package. This objective has been implemented in the curriculum approval/recertification process. The Curriculum Committee continues to re-certify all courses for General Education status.

Staff development -individual flex activities were offered during the Spring 2000 semester through June 2002 as an incentive to faculty to develop an information competency module with the Project Director.  The Project Director continually revises and maintains each Research Guide to the satisfaction of the faculty and students.

As stated in objective #2, 80% of faculty completing the "Using the Web" in-service each year will integrate information competency into their curriculum as evidenced by revised course outlines and teaching strategies. This grant has given me the time needed to educate faculty on the benefits of integrating information competency into their classes. The Project Director met regularly with faculty to discuss the current trends in their academic disciplines. Once the Project Director developed a good understanding of the course content and discipline, the Project Director created the information competency website.

The process of developing the Web-based instructional modules involved the following activities:

  • Determining a list of competencies to be covered in each assignment.
  • Determining the content of each information competency module
  • Designing each website
  • Ongoing revision of each web-based module
  • Creation of comprehensive research website

The websites are linked directly to faculty home pages and to the library home page. Each website is custom-built, but generally contains links to research tips, print resources, community contacts and more. The research websites are used to supplement traditional library orientations and also to accommodate the self-paced, independent learner and/or the instructor who chooses not to take advantage of the library's instructional program.

The Project Director must mention that the development of the Web-based modules involved a great deal of trial and error. Problems arose in translating this grant vision into a viable Web document. The ongoing work of web maintenance goes beyond web-design,  The entire website demanded constant changes such as 1) setting up the initial page layout, 2) revising the website format and appeal,  3) even discarding already completed parts and 4) updating all individual links.

During the second year of the Grant, the Library undertook a major web-design overhaul.  A whole new look to the Library home page required the Project Director to do the same to the already completed research guide pages. The Project Director has found it necessary to redesign the appearance of all web-pages to be consistent with the Library web-pages.   Hopefully, each website will be easier to navigate and have a more contemporary appeal to the user.

Any library information model is a dynamic web-site. Unlike some pages on the college site, the library information competency infusion model will always be undergoing structural change. An instructor’s syllabus might change from one semester to the next, so the librarian-content designer has to update all information competency modules by continuing to add new points of access, reformatting web layout, and redesigning appropriate visuals.

The process of continual revision continues in spite of the lack of web support. Campus-wide web design support is limited at Cuyamaca College , and this will limit the future success of this project in terms of revisions in web-design graphics, advanced web-based format, navigation and style.

In spite of the labor intensive work needed to maintain a professional looking website, the Project Director continued to work with individual faculty to develop course-specific research websites to be integrated into 75 courses. The current Research Guide homepage will only show active and most current faculty assignments. Over the past three years, some of the research guides have been deleted due to retiring faculty and loss of adjunct faculty. Over the past three years, faculty have changed their assignments, so the Project Director has had to revise the existing Research Guides to stay current with the new teaching assignments.

  2.         Project Summary

 B.     If applicable, what have been the efforts taken to date to institutionalize this project?  Identify who has been involved in this effort, e.g., CEO, CIO, CSSO, Faculty, Administrators, etc.

Project Director met regularly with faculty members to design information competency modules. Integration of information competency into the curriculum has been adopted into the Cuyamaca College program and philosophy.
project. Director also met with Associate Dean of LRC and Executive Dean.

 C.         Please provide an estimate of the numbers of students served through the implementation of this project.  No.:  ____750.

  D.        For Institutionalization grants only, what institutional planning documents have been utilized in the development of this project, e.g., strategic plan, district/college educational master plan, accreditation reports.  

1.

Academic Master Plan

 

2.

Library mission and goal statement

3.

General Education Plan

 

4.

Staff Development Plan


 

Chancellor’s Office

California Community Colleges

Grants Administration Unit

District:

Grossmont-Cuyamaca College

College:

Cuyamaca College

Grant Number:

98-0139-005

 

 

  2.         Project Work Statement Objective Report — Final

 List the status of each individual objective and activity within the Project Work Statement.  Duplicate this form as needed.

Objective/Activity

Completed

Projected End Date

Actual End Date

Yes

No

Objective 1

 

 

 

 

 

Activity

1.1

x

 

Sept 2000

June 2002

Activity

1.2

x

 

Oct 2000

June 2002

Objective 2

 

 

 

 

 

Activity

2.1

x

 

Jan 2001

June 2002

Activity

2.2

x

 

June 2001

June 2002

Activity

2.3

x

 

June 2001

June 2002

Activity

2.4

x

 

June 2001

June 2002

Objective 3

 

 

 

 

 

Activity

3.1

x

 

June 2002

June 2002

Activity

3.2

x

 

June 2002

June 2002

 On the following page, provide an explanation for each objective and activity that has not been completed.  Make additional copies of page 5 as needed.  

 

 All objectives completed.   

Chancellor’s Office

California Community Colleges

Grants Administration Unit

District:

Grossmont-Cuyamaca College

College:

Cuyamaca College

Grant Number:

98-0139-005

 

 

 

 

2. Budget contact:  Jeri Resto  Phone: (619) 660-4423  E-mail: Jeri. Rest@gcccd.edu  

3.         Final Report Expenditure Budget Summary (Cumulative)

Check One:

 

Cumulative from July 1-December 31

x

Cumulative from July 1-June 30

 

When entering dollar amounts, round off to nearest dollar.

Object of Expenditure

Classification

Line

Project Approved Budget

Project
 Funds Expended

District
Match
 Funds
Expended

(1)

Other
Source Expended

(2)

Other
Source Expended

(3)

Total

1000

Instructional Salaries

1

8,526

8,526

34,101

 

 

42,627

2000

Noninstructional Salaries

2

612

612

3,395

 

 

4,007

3000

Employee Benefits

3

2064

2,064

8,624

 

 

10,688

4000

Supplies and materials

4

 

 

 

 

 

 

5000

Other Operating Expenses & Services

5

16

16

0

 

 

16

6000

Capital Outlay

6

 

 

 

 

 

 

7000

Other Outgo

7

 

 

 

 

 

 

Total Direct Costs

8

11,218

11,218

46,123

 

 

57,341

Total Indirect Cost (4% of Line 8) See specific RFA

9

449

449

1,845

 

 

2,294

Total Program Costs

10

11,667

11,667

47,968

 

 

59,635

1  District General Fund (see match percentage requirement).  Line-item match not required.

2  Provide an Expenditure Detail Sheet for each funding source by category.

  Project Director Signature: ____________________________________________________Date:                                                

District Chief Business Officer Signature:_________________________________________Date:                                               

(or Authorized Designee)

CHANCELLOR’S OFFICE USE ONLY

Grants Administration Unit
Approval Signature

Date:                                                                                  

hancellor’s Office

California Community Colleges

Grants Administration Unit

District:

Grossmont-Cuyamaca College

College:

Cuyamaca College

Grant Number:

98-0139-005

 

 

  4.         Expenditure Budget Detail Sheet

 

Object of

Expenditure

Classification

Project

Funds

Expended

District Match Fund Expended

Other

Sources Expended

1000

In  Instructional salaries
Project Director @ .10 = $7,962
  Contract non-instr, administration = $564.00

8,526

34,104

 

2000

A  Contract classified 0T

222

 

 

2110

GrGrant Clerk = $390.00

390

 

 

3000

E  Employee Benefits  7,962+ $564+ $390 X 23%= 2,051
Employee part-time benefits $222.00X23%= 13

2,064

8,624

 

2000

N  Non instructional salaries (web support)

 

3,395

 

5000

     Travel

16

 

 

 

Sub-total

11,218

46,123

 

 

Total Indirect Cost (4%)
See specific RFA

449

1,845

 

 

Total Program Cost

11,667

47,968

 

 

 

Chancellor’s Office

California Community Colleges

Grants Administration Unit

District:

Grossmont-Cuyamaca College

College:

Cuyamaca College

Grant Number:

98-0139-005

 

 

  5.         Project Evaluation

A.        Identify and describe those activities that were particularly effective in reaching the goals and outcomes of the project.

Personal contact with faculty was the key to marketing this Project because faculty respond favorably to any service and support via the Web.

B.         Identify and provide an explanation to those activities that were not effective in reaching the goals and outcomes of the project.

  Creating and maintaining reliability and credibility of website resources is labor intensive and a full-time job.  Project Director would have benefited more from taking HTML and FrontPage and Dreamweaver courses.

 C.         Indicate if this evaluation was conducted by a project staff member or an outside evaluator.  Identify the person responsible for conducting the evaluation.

  Please check one:

 

Outside Evaluator

x

Staff Evaluator

    Evaluator Information:  

Name:

Jeri Edelen

Title:

Project Director

Organization:

Cuyamaca College

Telephone No.:

619-660-4423

Fax:

619-660-4493

E-Mail:

jeri.edelen@gcccd.edu

  6.         Project Materials and/or Products

  If applicable, provide a list and copy of the final materials and/or products(s) resulting from this project.  Materials developed with funds from the California Community Colleges, Special Projects may not be distributed for profit to other California Community Colleges; however, it is appropriate for such materials and/or products to be made available at the cost of reproduction.

  For the purpose of the depository and dissemination, please identify the department responsible for the reproduction and distribution of materials.

 

Copy of final product is published to the Web at FSS - Research Guides.  No charge to print it.

  7.         Project Institutionalization and Dissemination Efforts

 A.  Describe any local institutionalization efforts for this project, if applicable.

staff development individual flex activity developed.  Faculty are encouraged to work closely with Project director to complete a research guide specific to assignment.
  B.      Describe any efforts the college has made to provide assistance to other colleges that have shown an interest in developing a similar project. 
None

  C. Complete the following information regarding program dissemination.

         Number of faculty informed of project

100

         Number of faculty that participated in the project

75

         Number of inquiries received regarding the project

75

         Number of presentations made on the project

75

         Cumulative number of attendees at the presentation

75

 

8.         Project Recommendations

   A.        Identify specific recommendations regarding this project.  Take into consideration those who may wish to replicate this project within their own district and/or college, i.e., personnel required, facility space, materials, equipment, lead time in planning efforts, community and/or business support, institutional support, etc.  

  •  More on-going web-design support is needed for future development into a comprehensive website.  It takes awhile to iron out the kinks on a website of this magnitude.  Some problems could not be anticipated until students and faculty actually started using the page. 
  • More librarian time must be dedicated to the training in advanced web tools.  Training to keep abreast of the latest web technology is endless.  It is well worth the effort to keep it maintained and efficient because it will enhance the reputation of Cuyamaca College
  • This FSS Project, unlike some pages on a college site, the FSS pages will always be undergoing structural change. For example, an instructor may decide to change their subject matter so the Director has to update that particular research guide in a timely manner.  Another example is the need for new points of access and appropriate visuals.
  • In summary, we are now living in an information-based society and are becoming more dependent on the Internet.  This FSS project, if duplicated at other institutions, can only strengthen any College's web presence. Not only do students regularly use the guides for research, both on campus and off, but outside users will often stumble onto this page when they are using major search engines such as Yahoo. To remain one step ahead of our students, it is important to offer new research guides and innovative web designs that will help them become successful learners. This FSS project is proof that Cuyamaca College is well-organized and offers up-to-date information for all students.
  • To remain one step ahead of our students, it is important to offer new research guides and innovative web designs that will help them become successful learners. This FSS project is proof that Cuyamaca College is well-organized and offers up-to-date information for all students.
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