Transcript Evaluations

Transcript Evaluations

 

When transcripts are initially received, from currently-enrolled students, they are reviewed to determine the number of units that will be accepted and applied toward degree & certificate goals, and will also be incorporated into the overall Grade Point Average.

 

A course-by-course evaluation to award course equivalencies, and to determine the fulfillment of degree and/or certificate requirements, may be initiated by contacting Admissions & Records. 

Contact:	Benjamin Khamis
E-mail:	benjamin.khamis@gcccd.edu
Phone:	(619) 660-4304
Office:	Admissions and Records Student Services Building: G-102
Office Hours:	Monday Tuesday Wednesday Thursday Friday	8:00am to 6:00pm 8:00am to 5:00pm 8:00am to 5:00pm 8:00am to 5:00pm 9:00am to 1:00pm
Notes:	Please plan ahead: Students must submit all official transcripts from all outside institutions prior to requesting a transcript evaluation. Please allow 8 to 10 weeks for your official transcript evaluation to be processed (timeframe subject to change during peak periods). If you are requesting your transcripts to be evaluated prior to the start of a semester please submit your evaluation request 8 to 10 weeks prior to the first day of registration for that semester.

What is a Transcript Evaluation?

Cuyamaca College provides students who have completed coursework at outside institutions with an official evaluation of how this coursework applies to:

• Associate degrees and certificates at Cuyamaca College.
• CSU GE Certification for students transferring to a California State University campus
• IGETC Certification for students transferring to a University of California campus or a California State University Campus

How to Request a Transcript Evaluation?

Please allow 8 to 10 weeks (subject to change during peak periods) for your official transcript evaluation to be processed. To have your transcript evaluated you must:

1. Be currently enrolled at Cuyamaca College.
2. Send official transcripts from all previously attended institutions to the Admissions and Records office. (Students who have taken coursework at Grossmont College do not need to send official transcripts to the Admissions and Records office.) Click to find information on foreign transcripts and regional accreditation.
3. Submit your request for a transcript evaluation via email to cuyamaca.admissions@gcccd.edu.
4. If you have taken courses at independent or out-of-state colleges or universities, you may be asked to provide additional information such as a course description or a course syllabus.

How do I receive my results?

You will be contacted by Admissions & Records when your evaluation has been completed.

FAQ

Q:	How do I receive the results of my transcript evaluation?
A:	You will be notified by Admissions & Records when your transcript evaluation is complete. At that time you may schedule an appointment with your counselor to go over your evaluation.
Q:	How long will it take to receive the outcome of my transcript evaluation request?
A:	Because of the complexity of the service and the high volume of requests, it could take up to 6 weeks to receive results. If the transcript evaluators need you to provide additional information, the evaluation process could take longer.
Q:	Can a course I took at my previous college satisfy your prerequisite requirement for a course at a GCCCD college?
A:	For courses at Cuyamaca College, go to Cuyamaca College Prerequisite Information web page for more information. For courses at Grossmont College, go to Grossmont Prerequisites website.

 

Accepted Accreditation

Colleges and Universities must ensure the quality of the education they offer by adhering to a specified set of evaluation criteria determined by private educational associations called accrediting agencies. Colleges and universities that meet an agency's criteria are then "accredited" by that agency.

To be accepted by the Grossmont Cuyamaca Community College District, your courses must have been taken at an institution regionally accredited by one of the following agencies:

 

Abbreviation	Accrediting Association
MSA	Middle States Association (of Colleges and Schools)
NASC	Northwest Association of Schools and Colleges
NCA	North Central Association (of Colleges and Schools)
NEASC-CIHE	New England Association of Schools and Colleges - Commission on Institutions of Higher Education
SACS	Southern Association of Colleges and Schools
WASC-ACCJC	Western Association of Schools and Colleges - Accrediting Commission for Community and Junior Colleges
WASC-ACSCU	Western Association of Schools and Colleges - Accrediting Commission for Senior Colleges and Universities

 

Foreign Transcripts

Transcripts (educational credentials) issued in foreign countries from non-American system institutions and those in languages other than English require special handling. Each foreign transcript must be translated into English and submitted to one of the companies listed below for an official evaluation.

Cuyamaca College accepts evaluations of foreign transcripts ONLY from the following two (2) Academic Evaluations companies:

 

1. Academic Credentials Evaluation Institute, Inc. (ACEI)
   P.O. Box 6908
   Beverly Hills, CA 90212 USA
   Telephone (310) 275-3530
   Web site:   https://acei-global.org/
   E-mail:   acei@acei-global.org
   
   

2. International Education Research Foundation, Inc. (IERF)
   P.O. Box 3665
   Culver City, CA 90231 USA
   Web Site http://www.ierf.org
   E-mail info@ierf.org
   Telephone (310) 258-9451
   FAX (310) 342-7086

You will need to contact the evaluation company you select for their particular foreign transcripts evaluation procedures. Once completed, have the evaluation report mailed to the Evaluations Office, Cuyamaca College, 900 Rancho San Diego Parkway, El Cajon, CA 92019.

 

Cuyamaca College's procedures for the evaluation of foreign transcript:

 

1. We must receive a detailed evaluation report with subject breakdowns, course descriptions and grades from the official foreign transcripts. The official report must be in English and in a sealed envelope.
   
   

2. The official report will be reviewed by the Evaluations Office regarding the possible clearing of general education courses for graduation.
   
   

3. English and speech courses on any evaluation report will be awarded elective credit only.
   
   

4. Courses will only be used to satisfy major requirements with the approval of the department on a Modification of Major form.
   
   

5. Courses will not be used for General Education Breadth or IGETC certifications.
   
   

6. Official foreign transcripts will not be required by Cuyamaca College since the official transcripts are submitted to the evaluation service.

If you have questions regarding this procedure, please contact Benjamin Khamis at (619) 660-4304 or cuyamaca.admissions@gcccd.edu.

 

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